Here’s the deal: voice actors live and die by their calendar. It’s their lifeline, their rhythm, their holy grail of scheduling success. You might think you’re just reserving a time slot—but to a VO talent, that calendar is sacred ground.
And the number one thing every voice actor wants? To be available for your project. We really do want to say yes. So if you’re hoping for an effortless, drama-free recording experience, here’s how to make it a win/win.
1. Be transparent: We CAN handle the truth (if you didn’t get it …. Reference to movie a few good men)
Still wrangling that final script edit? Not totally sure when the legal team will bless the copy? Just say so! We’d rather hear, “The script’s still cooking,” than get ghosted after we’ve lit a candle and warmed up our pipes.
Tell us what stage you’re in—planning, editing, or full-blown panic mode. It helps us help you.
2. Don’t hold the calendar hostage
Voice actors typically book hourly and often juggle multiple clients in one day. Holding two hours “just in case” is like putting a reservation on every table at a restaurant and showing up with one friend.
Book what you need—and if you’re unsure, over-communicate. We’ll appreciate the heads-up and can likely build in flex time.
3. Directed Sessions are like GPS for Your Project
Want to avoid multiple rounds of revisions and emails with timestamps like “00:42 – can we make that less smiley?” Then opt for a directed session. (there is normally a session fee for a directed session but if its not in your budget just let the Voice Talent know – directed sessions are a good thing)
It doesn’t matter if you use your cellphone, Zoom, Source Connect, carrier pigeon—whatever it takes. Being present while we record means you can guide the tone, pace, and style in real time. You’ll get exactly what you want the first time around (and we’ll feel like superheroes).
4. Ask about upcoming Avails: Ocean Wifi is not our friend
Picture this: You need urgent pickups and your voice actor is somewhere between Egypt and Greece with zero WiFi and a drink in their hand. Not ideal.Most voice actors won’t proactively share their vacation schedule (we’re optimistic like that), but if you ask, we’ll tell you. So if your project may need pick ups or alt lines, check in about our availability over the next few weeks. It’s a simple question that can save everyone.
5. More work on the horizon: Heck yes please let us know
Working on another script that might get approved but might not and you are already thinking about how your chosen Voice Talent is perfect for the script? Let us know. Voice actors *love* repeat business and we’ll bend over backwards to make space for a returning client.
Tell us that, “We may have something else coming.” This is music to our ears—and we’ll mark a mental Post-it for you to make sure we are available when you email us.
Bottom line: this is the relationship you didn’t know you had!
The more you share, the smoother the session. We’re not just voices—we’re partners vested in telling your story. Transparency builds trust. Timing builds ease. And good communication builds brilliant audio. (that sounds kinda smart. I love a good quip!)
Need a voice that’s warm, relatable and a tad bit conversational, and just might record from a closet for the right project? (Spoiler alert: it’s me.) Let’s put it on the calendar—and make magic together.